Action Week Meeting Types
At Action Week, our meetings use the agile working principles. Each session is categorized into one of the four types of meetings below:

Learn
Hear about the key challenges and gain insight into some of the work done so far to solve them.

A Learn session is an information session to learn about key challenges, gain insights into some of the work done so far to solve them. This session allows for presenting new business scenarios. The meeting is an interactive question and answer session.

Session format
Agenda with clear objectives • Quality slides • Sufficient time for Q&A • Summary of actions/notes recorded on Confluence

Facilitation expectations

Meeting chair

Define & Scope
A Define & Scope session is exploring, prioritizing, rationalizing the solution and architecture options with a collaborative approach for defining parameters.

Session format
Prioritization of topics that are in line with value model • Decision making encouraged and recorded • Clear understanding and communication of roles • Documents published prior to the meeting • Forward planning agreed in session

Facilitation expectations

Strong workshop management facilitation skills • Split chair and facilitator role

Align
An Align session is for cross team collaboration. Full teams or representatives from one team meet with others to validate the work in progress, acquire additional knowledge and assets from the other team.

Session format

Prioritization of topics that are in line with value model • Decision making encouraged and recorded • Clear understanding and communication of roles • Documents published prior to the meeting • Forward planning agreed in session

Facilitation expectations

Strong workshop management facilitation skills • Split chair and facilitator role

Create & Build
A Create & Build session produces innovative solutions, and establishes new best practices in connecting digital ecosystems. Working in small groups to iterate, present, share back, review and update. In addition, this type of session processes contributions submitted prior to Action Week and specific recommendations.

Session format
Fully participative working session where everyone contributes • parallel work encouraged • Objectives and goals very precise • Useable deliverables expected as outcomes • Work ‘qualified in’ using the gating process

Facilitation expectations

Agile working experience required • Qualified core team members signed up to attend in advance

What is the gating process?
A gating process should be considered that tests the proposed session plans. We want to ensure the most valuable work is prioritized at Action Week and everyone benefits from the unique face to face environment. Example questions to ask:

  • Is the work aligned to the challenges and themes?
  • Is the work aligned to the session objectives?
  • Could this work be undertaken by a single company or does it need a TM Forum environment?
  • How many members will benefit?
  • Has it been done already?
  • Is some other body (e.g SDO) more appropriate to do this?
  • How many committed (named) customers/ consumers are there?
  • Are there qualified and available resources to action this?
  • What’s the business canvas?
  • How fast can we deliver, and is that fast enough to be ahead?
  • Is there a Champion?
  • Is there a catalyst potential?